Corporate Governance and Internal Control
With conscience and integrity, Nidec aims to earn society’s trust, and increase corporate value sustainably based on the motto, “high growth, high profit, and high share price”
Purpose of the Nidec Group’s corporate governance system
By exercising corporate governance, the Nidec Group intends to become a conscientious and principled company that earns society’s trust, and to increase corporate value sustainably based on the motto, “high growth, high profit, and high share price.” It is to this end that we maintain and enhance our internal control, run our business healthily and efficiently, and disclose information appropriately to increase the transparency of the company’s business operations.
Corporate governance system
Nidec’s basic policy is to exercise the motto, “high growth, high profit, and high share price” to enhance its business management and management system based on “the Aim of the Nidec Corporation” and the “Three Principles of Our Operations.” The main organizations in place to realize these basic policies include the Board of Directors and the Audit and Supervisory Committee, both in accordance with the Companies Act of Japan, and executive organs of the Executive Management Meeting (Keiei-kaigi) and the Management Committee.
History of Nidec’s corporate governance
Corporate governance structure
Board of Directors
Nidec’s Board of Directors makes decisions on important business management matters, while supervising the execution of business operations. We have onboard people with no special relationship with the company and who are highly independent of it as Outside Directors, to enhance the supervisory function of the company’s business management, and its transparency and objectivity. Pursuant to the resolution from a meeting of the Regular General Meeting of Shareholders held in June 2022, the company’s Board of Directors comprises 10 members, 6 of whom are Outside Directors.
Attendance of the Board Directors to the meetings of the Board of Directors and individual committee meetings（FY2021）
|Number of times of attendance / the meeting held (attendance rate)|
|Meetings of the Board of Directors||Audit and Supervisory Committee||Remuneration Committee|
|Shigenobu Nagamori||22/22 (100.0%)||-||2/2 (100.0%)|
|Jun Seki||22/22 (100.0%)||-||2/2 (100.0%)|
|Kazuya Murakami||22/22 (100.0%)||15/15 (100.0%)||-|
|Hiroyuki Ochiai||22/22 (100.0%)||15/15 (100.0%)||-|
|Teiichi Sato||22/22 (100.0%)||-||2/2 (100.0%)|
|Osamu Shimizu||21/22 (95.5%)||-||2/2 (100.0%)|
|Takeshi Nakane||22/22 (100.0%)||15/15 (100.0%)||-|
|Aya Yamada||19/22 (86.4%)||15/15 (100.0%)||-|
|Takako Sakai||21/22 (95.5%)||15/15 (100.0%)||2/2 (100.0%)|
Themes of deliberations at the Board of Directors meetings
Effectiveness evaluation of the Board of Directors
Annually, Nidec sends out questionnaires to all members of the Board of Directors, including Outside Members, on the effectiveness of the Board of Directors’ meetings, and the Board of Directors discusses, analyzes and assesses the results of the questionnaires. Based on the results of the questionnaires, Nidec formulates measures for constant improvement.
Questionnaire survey on the effectiveness of the Board of Directors (efforts and evaluation)
Efforts made in FY2021
- Continued to provide explanation for Outside Members of the Board of Directors prior to Board meetings so that they can be provided with sufficient information on each item of the agenda and opportunities for discussion.
- Promoted understanding of our business by nonexecutive directors at informal meetings (explanation of business and online plant tours) and examined information provided by various stakeholders.
- Explained the career background, skills, etc. of the persons appointed as executive directors or other responsible executive positions upon appointment.
- Provided active feedback to departments where issues related to risk management had been pointed out.
Summary of FY2021 evaluation results
- Evaluated as appropriate in that the Board of Directors’ meetings on the whole functioned sufficiently, that discussions and operation of the Board of Directors’ meetings have been improved, and that the meetings had an atmosphere in which outside members felt free to voice their opinions, in addition to the composition, frequency and length of the Board of Directors’ meetings and the quality of information and explanation provided at them.
- Highly appreciated also by the third-party evaluation in that discussions and the operation/supervision function of the Board of Directors on the whole have been improved, confirming that our Board of Directors’ meetings are functioning properly.
- Problems found included insufficiency of efforts to realize the medium- to long-term plan and analysis of the cause of failure to achieve targets, insufficient time and resources secured for discussions of issues related to management strategies and the systematic development of successors to management positions, and insufficient volume of the reference materials (explanatory materials) provided.
Audit and Supervisory Committee
The Audit and Supervisory Committee audits the execution of duties by the Board of Directors’ members, and receives audit reports from the Accounting Auditor.
Composition of members and the chairperson
|Total committee members||5|
|Internal Members of the Board of Directors||2|
|Outside Members of the Board of Directors||3|
|Chairperson||Internal Member of the Board of Directors|
Cooperation between the Audit and Supervisory Committee and accounting auditors
In addition to quarterly meetings, the Audit and Supervisory Committee and the accounting auditors meet about two or three times a year whenever necessary. In these meetings, they exchange information and opinions on audit results, audit systems, audit plans, audit implementation status and the like.
Cooperation between the Audit and Supervisory Committee and the internal audit department
The Corporate Administration & Internal Audit Department, Nidec’s internal audit department, regularly hold meetings with the Audit and Supervisory Committee to report on the results of the Nidec Group’s internal audits. In addition, the Audit and Supervisory Committee exchanges opinions and shares information with the Corporate Administration & Internal Audit Department as necessary, and requests the Corporate Administration & Internal Audit Department to conduct on-site audits.
|Sustainability Committee||The Sustainability Committee is headed by Takako Sakai, Outside Member of the Board of Directors and consists of two internal members and three outside members of the Board of Directors. It oversees business operations related to sustainability and reports to the Board of Directors. The Sustainability Committee meets once every quarter.|
|Remuneration Committee||The Remuneration Committee consists of two internal members and three outside members of the Board of Directors, headed by Hiroshi Kobe, Representative Director and President (Chief Operating Officer) as the chairperson. The Committee members discuss basic policies and systems for remunerations of directors in response to consultation from the Board of Directors, and reports the results back to the Board of Directors.|
|Risk Management Committee||The Risk Management Committee is placed under the Board of Directors and is headed by the person appointed by the Board of Directors as the chairperson, to decide risk management policies and measures, and submit reports and proposals to the Board of Directors. It also monitors the companywide risk management status and constantly reviews the adequacy of allocation of resources necessary for risk management. Based on the annual policies established by the Risk Management Committee, department general managers and Group companies formulate and carry out their respective annual risk management plans.|
|Compliance Committee||The Compliance Committee is placed under the Board of Directors to discuss and decide basic compliance policies and measures, as well as to monitor the status of implementation of various compliance measures and provide instructions for improvement. The Compliance Committee meets once every two months.|
|Information Security Committee||The Information Security Committee is placed under the Board of Directors to formulate basic policies concerning information security, as well as to monitor the status of implementation of various information security measures and provide instructions.|
|CSR Committee||The CSR Committee is placed under the Board of Directors and is headed by Akinobu Samura, Senior Vice President (chief financial officer) in charge of CSR, who has been appointed by the Board of Directors as the chairperson. The chairperson and the committee members appointed at each site discuss and make decisions on CSR activity policies and annual plans and other important matters. Matters decided at the CSR Committee meetings are reported, or discussed if necessary, at the Board of Directors’ meeting, and are put into action by the Investor Relations & CSR Promotion Department, which serves as the dedicated secretariat, in cooperation with business sites inside and outside of Japan.|
Executive Management Meeting
The Executive Management Meeting convenes once a month to assess the present state of business and determine the next course of action, based on the monthly performance data and outcome of discussions at respective meetings where important group-wide concerns are shared among administrative departments, subsidiaries and business units.
The Management Committee, the consultative body to the Representative Director and Chairman, is held and chaired by the Representative Director and President twice a month in principle to discuss overall operational directions, plans and other important considerations in the execution of business.
Internal control system
We have Corporate Administration & Internal Audit Department audit individual business bases to maintain and improve the internal control in financial reporting in accordance with Article 24-4-4-1 of Japan’s Financial Instruments and Exchange Act.
Additionally, under our Board of Directors, we have in place a Compliance Committee, a Risk Management Committee, an Information Security Management Committee, and a CSR Committee, for each of which Legal & Compliance Department, Risk Management Office, Information Security Management Office, and IR-CSR Promotion Department serve as secretariats respectively, to build a corporate culture that promotes internal control, and reinforce its management system.
Nidec Group companies’ corporate governance
Nidec Group companies act based on the Nidec Corporation’s business philosophies and policies, and are part of the Nidec Corporation’s internal control system. Nidec Corporation dispatches and seconds its executives and employees to its consolidated subsidiaries. The companies respectively consider the opinions of experts and others, and discuss sufficiently before making executive decisions based on each company’s situation, to secure its independency.
*For more about Nidec’s corporate governance and internal control systems, see the Corporate Governance page.
Policy for cross-shareholding
Nidec holds shares in the companies that Nidec has relationships with in terms of trading and cooperation in its business and other areas, when it judges that such shareholding contributes to the company’s corporate value expansion through stabilization of its business from a medium-to-long-term perspective by maintaining and strengthening its relationship with those companies. Nidec assesses its cross-held shares individually at the Board of Directors meeting every year, on not only qualitative aspects such as the purpose of the shareholding, but also on quantitative aspects such as the benefits that can accrue through the shareholding from the perspective of economic rationality. According to the results of the assessment, Nidec intends to reduce the number of shares it holds if the cross-held shares are not expected to bring significant benefits.
Criteria for exercising voting rights for cross-shareholding
With regard to the exercise of voting rights in relation to cross-shareholdings, Nidec makes comprehensive decisions to vote for or against individual proposals to serve the investees’ sustainable growth from the perspective of whether appropriate governance and compliance structures are in place at investee companies.
Basic views on exercising voting rights
With regard to the individual proposals submitted to the shareholders’ meetings of the companies Nidec invests in, Nidec decides to vote for or against after confirming the following points: whether the proposals suit the purposes of the shareholding which are to maintain and strengthen the trade and cooperation relationships through medium-to-long- term investment; and particularly, whether there are any circumstances that might lead to undermining of the shareholders’ value due to the restructuring of organizations, including asset transfer and mergers. Nidec opposes all proposals that are considered to violate the law or constitute antisocial behavior, in all circumstances.
*For more about Nidec’s corporate governance and internal control systems, see the Corporate Governance page.